Exact answer: export approved Deputy timesheets in a CSV/Excel format with all available fields when possible. A California break audit needs row-level time and break data, not only payroll-ready totals.
Deputy documentation describes exporting selected timesheets, selecting a payroll application or file format, and using CSV/Excel all fields. It also provides a Data Exporter for stored Deputy data. The audit goal is simple: keep the raw timing detail visible.
Fields to confirm before uploading
- Employee identifier and name: stable enough for correction rows.
- Location or area: important for multi-site California clients.
- Work date, shift start, and shift end: the basis for meal timing.
- Break start, break end, and break duration: needed to flag late, short, or missing meals.
- Rate, pay rule, or export code: useful for premium estimates and assumptions.
Deputy-specific checks
- Approve timesheets first: unresolved edits can produce inconsistent output.
- Prefer all-fields output: payroll-specific formats may omit fields that matter for audit review.
- Document pay-rule handling: Deputy configurations can include pay rules and export codes. Preserve them for the assumptions log, but do not let them replace punch detail.
Using Deputy data in BreakAuditor
BreakAuditor maps the Deputy export, runs the conservative California meal and rest break review, and returns a sample-style packet with branded PDF, correction rows, and assumptions. If fields are missing, the report marks those items as record gaps instead of treating them as automatic violations.
Use the California break audit checklist before requesting data from the client.
Official references
Deputy documents exporting timesheets, CSV/Excel all-fields exports, and the Deputy Data Exporter.